Pagefree Document Management

Leading providers of Electronic Document Management and Scanning Services, Systems and Software

For Help or Information Call 01457 857006

A new way of working

If the established way of working with paper documents is holding you back, yet the paperless office seems light years away Pagefree can help you. Whether you are looking to set up your own document scanning system or you wish to out-source your document scanning we have a solution.

Document Scanning Services

Pagefree Document Management provide a wide range of Hardware, Software and Services. You may wish to run your own in house Document Management System in which case we can provide all the support that you require. From the initial evaluation of your requirements and deciding on a suitable system through to installation and training we are on hand to help. have expert assistance waiting to help.

If you would prefer to have all the benefits that an effecvtive system can bring but with none of the hastle we can do it all for you.Our Bureau scanning service includes the collection of documents ( including the provission of crates ), document preparation, scanning, Index, CD production and eventualy the return or confidential shredding of your valuable paper based records.

Document Management Software

Pagefree are able to assess your UK Document Management requirements and advise on a software to suit your individual needs. Whatever solution you decide on we are able to ensure a smooth and problem free implementation. This includes working closely to produce procedures to comply with the requirements of British Standard BIP009 and in the training of your staff to enable them to work within the standard.

Solving your document management problems

This is where we excel. It doesn’t matter whether you have A4 sized pages or any type of document from rail tickets to A0 engineering drawings ( or bigger) Pagefree can help.

Document Management Retention

How long must you keep your company documents ?              Most company documents, stored either as paper or in an electronic document management system, must be retained for a minimum of six years.   In some cases the minimum retention period required by law may be much longer. To check on the recommended retention period for you various types of document visit our Document Management Retention page

Pagefree Clients

Whilst many of our clients are well known names there are many small to medium sized businesses who all have  one thing in common. That is they benefit from the best service possible no matter what size they are or the type and quantity of their document management requirements.

Document Management Self-contained CD’S

If you would prefer the benefits of electronic document management, without any of the financial outlay on equipment and software, then the Document management CD is the solution to your problems. Your documents will be scanned and indexed and then stored on to a document CD containing its own search and viewing software. This CD is then completely portable and can by viewed in any PC that has a CD drive.                                                                           With over 18,000 scanned A4 pages on one CD it will enable you to carry the equivalent of two full filing cabinets of documents.

You only pay for the documents scanned !

Scanning Hardware

There is a lot more to specifying a scanner and suitable software than just the quoted scan speed. Pagefree are able to advise on, and supply, a wide range of document scanners ensuring that you   have the best system for your requirements. Technical support is on hand throughout the implementation of the project.

Legal Admissibility

Weather you are going to scan your own documents or let the bureau service do the work for you it is vitally important that your scanned documents be acceptable to a court of law. To ensure acceptability there are several procedures that must be followed. In the UK theses are laid out in various BSI ( British Standards Institute ) standards most notably BS BP0008. The basis of this standard is the provision of audit trails providing traceability throughout the whole scanning process.                                      Pagefree can provide detailed help in setting up the procedures and training of staff to ensure compliance. It must be remembered that although it may be unlikely that some documents will be required in a court of law these procedures will help in authenticating documents required by H M Revenue & Customs  other official bodies.